BucketBill

Export your data

BucketBill gives you several ways to get your data out: a single PDF, a batch to print, a year or any date range in Excel, or a SEPA file for your bank. There isn’t one “export everything” button; you pick the format that fits the job.

Invoices

  1. One invoice: open it and save, print or email the PDF.
  2. A batch: from the Invoices list, use the print dialog to print a range of finalized invoices.
  3. A year or a date range: use the Excel export, choose a year or a date range (for example one quarter) and the columns to include. The sheet ends with a Total row that sums the net, VAT, gross and pax columns.

These exports stay available on every plan and every role, including a read-only viewer. Invoices are statutory records, so you can always get them out.

Supplier payments

From the Belege screen (Documents), you can export your captured supplier invoices as an Excel sheet plus a SEPA payment file (pain.001) to upload to your online banking.

Your exports

Excel exports and SEPA payment runs are listed under Exports in the main menu (on a phone: under More). The list shows the newest 200. An export made without an internet connection can be missing from it. You also get there from the message after an export (Go to exports) and from the export dialogs.

After an Excel export on the desktop or phone app, that message also says where the file was saved and offers Open and Email (an email draft with the file attached; you choose the recipient).

  • Export again makes the Excel file again with the same settings (the same filter, or the same year or date range and columns) from today’s data, on the device you are using. The original file is not stored, so the new file shows what is in BucketBill now. The list does not get a new entry: on the device you used, the entry’s Open and Email then work on the new file.
  • On the device that made an Excel export, its row also offers Open and Email while the file is still there, and on the desktop Show in folder. BucketBill does not upload the file; only that device knows where it is.
  • A SEPA payment run is listed with its total and how many of its documents are still marked as exported, but it is never repeated: sending the same payments twice would pay your suppliers twice. Start a new run from the Belege screen instead. On the device that made the run, Share (phone) or Show in folder (desktop) and Email reach its file. On a device without the file, an owner or admin can choose Create the file again for the documents that are still marked and unpaid; upload it only if the first file was never uploaded.
  • Owners, admins and read-only viewers see the list. A member’s own exports are not recorded.
  • In a web browser you can read the list; exporting again needs the desktop or phone app.

Two things worth knowing

  • BucketBill reads incoming e-invoice XML (EN 16931) to help fill in supplier documents, but it does not produce e-invoice XML for the invoices you send.
  • A full account export (all your data at once) is handled on request rather than as a button in the app.
Can BucketBill export an e-invoice XML for my outgoing invoices?

Not today. BucketBill reads incoming e-invoice XML (EN 16931) to help fill in supplier documents, but it does not produce e-invoice XML for the invoices you send.

Can I download all my data at once?

A full account export is handled on request rather than as a self-service button. Your day-to-day invoice and document exports are always available in the app.

Can I get an earlier export again?

Yes. Open Exports and choose Export again on the export you want. BucketBill makes the file again from today’s data with the same settings; it does not keep a copy of the old file, and the list does not get a new entry. On the device that made the export, you can also open or email the original file while it is still there; after Export again, Open and Email on the device you used work on the new file. SEPA payment runs are listed but never repeated, so nothing is paid twice. On a device without the file of a run, an owner or admin can create that file again for its documents that are still marked and unpaid, with a warning to upload it only if the first file was never uploaded.

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